Project

Computing Project

Calculations and Decisions

Calculations and Decisions

If the Student has accumulated 4 or more fatigues at any given time then they are automatically issued with a Sunday Fatigue. So therefore the new system needs to automatically give the student a Sunday Fatigue. As the Sunday Fatigues are run through the school and not the house, the system will instead email Mr Macpherson telling him that the student has received a Sunday Fatigue so it can be entered into the Sunday Fatigue system.

Calculations and Decisions

Calculations and Decisions

If the Student has accumulated 4 or more fatigues at any given time then they are automatically issued with a Sunday Fatigue. So therefore the new system needs to automatically give the student a Sunday Fatigue. As the Sunday Fatigues are run through the school and not the house, the system will instead email Mr Macpherson telling him that the student has received a Sunday Fatigue so it can be entered into the Sunday Fatigue system.

Extra Wants

Extra Wants

Mr Macpherson has stated that he either would want the system on his office computer but would rather the system to be able to be accessed by any prefect and at time. To do this would require the system to have an online database. This online system would be a lot harder than the simpler system of just running it off the office computer but I believe would be much more efficient and beneficial to all of the people involved.Fields

Currently when a student receives a fatigue, A prefect will input the information into the Fatigues book. the information that is required currently are the Name and year group of the student as well as the which prefect is issuing the fatigue and the reason for the fatigue.

Therefore the Fields needed for the new fatigue system are:

• Name (Name of the Student receiving the Fatigue)
• Year (Year Group of the Student receiving the Fatigue)
• ID number (ID Number of the Student receiving the Fatigue used as Primary Field)
• Reason for Fatigue (Reason for the Student receiving the Fatigue)
• Prefect Issuing Fatigue (Name of the Prefect Issuing the Fatigue)

Extra Wants

Extra Wants

Mr Macpherson has stated that he either would want the system on his office computer but would rather the system to be able to be accessed by any prefect and at time. To do this would require the system to have an online database. This online system would be a lot harder than the simpler system of just running it off the office computer but I believe would be much more efficient and beneficial to all of the people involved.Fields

Currently when a student receives a fatigue, A prefect will input the information into the Fatigues book. the information that is required currently are the Name and year group of the student as well as the which prefect is issuing the fatigue and the reason for the fatigue.

Therefore the Fields needed for the new fatigue system are:

• Name (Name of the Student receiving the Fatigue)
• Year (Year Group of the Student receiving the Fatigue)
• ID number (ID Number of the Student receiving the Fatigue used as Primary Field)
• Reason for Fatigue (Reason for the Student receiving the Fatigue)
• Prefect Issuing Fatigue (Name of the Prefect Issuing the Fatigue)

List of tasks

List of Tasks

The tasks are currently divided among the the authoritative figure of the house. A prefect issues a fatigue by writing their name in the Fatigues book. If by thursday morning none of the people who are on fatigue have tried to get out of the fatigue then the fatigues are input into a word document by the Prefect In charge of fatigues. This document is then displayed on a board from thursday lunchtime. There is no record kept of the fatigues currently.

Therefore the new system needs to:

• At the beginning of each week, remove the students who have done their fatigues from the list so the new students can be input.
• Automatically create a document from a template with all of the week’s fatigues on it and the week it is for.
• Print the document.
• Put all of the fatigue information into a database or spreadsheet  for record purposes which can then be searched.

The New task list will be:

1. Prefect in Charge of fatigues will then input the new fatigues into the system with the fatigue boy’s information
2. On thursday morning, system automatically creates a document with which fatigues are to be run.
3. Prints the Document.
4. After Fatigues have been run, Prefect in Charge of Fatigues checks off the attendances and the system then updates the record with the new fatigues.

Field list

Fields

Currently when a student receives a fatigue, A prefect will input the information into the Fatigues book. the information that is required currently are the Name and year group of the student as well as the which prefect is issuing the fatigue and the reason for the fatigue.

Therefore the Fields needed for the new fatigue system are:

• Name
• Year
• ID number
• Reason for Fatigue
• Prefect Issuing Fatigue

I have added the ID field as a primary field incase of the two people having the same name as well as for quick searching.